Privacy Policy

Introduction

Welcome to AI Acceptance Criteria ("the App"), a Jira app developed by Rogue Wombat Software ("we"). We’re committed to enhancing your Jira experience by generating and managing AI-powered acceptance criteria within your Jira instance. This Privacy Policy outlines how we collect, use, store, and protect your information when you use the App. Your privacy is our priority, and we leverage Atlassian Forge’s high-security standards to keep your data safe and encrypted at every step.

By installing and using the App, you agree to the practices described here. If you do not agree, please do not install or use the App. We’ve designed AI Acceptance Criteria with your trust and security in mind.

Information We Collect

We collect only the minimum data necessary to deliver the App’s acceptance criteria features, all safeguarded within Atlassian Forge’s encrypted storage environment.

a. Personal Data

• Jira Data: We access Jira issue data you provide, including:

  • Issue key, summary, and description.

  • This data is processed to generate acceptance criteria and stored temporarily as the "last acceptance criteria created" in Atlassian Forge’s highly secure, encrypted storage during operation.

• Configuration Data: The App does not collect or store API keys or similar configuration data in Forge Storage. Its functionality relies solely on Jira data and internal processing.

b. Non-Personal Data

• Usage Data: We may collect anonymized usage statistics (e.g., how often acceptance criteria are generated) to improve the App, all stored securely in Forge’s encrypted environment.

• License Information: We verify your license status using Atlassian’s licensing API to ensure compliance with our paid subscription model, keeping this data encrypted in Forge Storage.

We do not collect or store your Atlassian account ID or any personal identifiers beyond what’s strictly required for the App’s functionality—all data stays encrypted in Forge Storage.

How We Use Your Information

We use your information to deliver a seamless, secure, and valuable experience, relying on Atlassian Forge’s robust encryption and security:

• To Provide App Functionality:

  • Generate AI-powered acceptance criteria for Jira issues, with the last generated criteria stored temporarily in Forge’s encrypted storage.

• To Manage Licensing:

  • Verify your paid license status via Atlassian Marketplace, ensuring authorized access with data encrypted in Forge Storage.

• To Improve the App:

  • Analyze anonymized usage data, securely stored in Forge’s encrypted environment, to enhance performance and user experience.

• To Support Users:

  • Provide navigation links to the Marketplace subscriptions page when licensing issues arise, all managed within Forge’s secure framework.

How We Share Your Information

We do not sell, trade, or rent your personal data to third parties. Your information is shared only as follows, always with security at the forefront:

• With Atlassian:

  • The App operates within Atlassian Forge, a platform renowned for its high-security standards. The last acceptance criteria created is stored encrypted in Forge Storage, managed under Atlassian’s stringent privacy policies (Atlassian Privacy Policy).

  • License status checks are securely handled via Atlassian’s licensing API.

• Legal Compliance:

  • We may disclose data if required by law or to protect our rights, safety, or property, but only while maintaining the highest security standards through Forge.

Data Storage and Security

We rely on Atlassian Forge’s industry-leading security to keep your data safe:

• Storage:

  • The last acceptance criteria created is stored securely and encrypted in Atlassian Forge Storage, scoped to your Jira instance.

• Security:

  • Forge Storage uses advanced encryption and access controls, ensuring your data is protected at rest and in transit with a high-security standard trusted by enterprises worldwide.

  • No data is stored on our servers outside Forge’s fortified environment.

• Retention and Deletion:

  • The last acceptance criteria remains securely encrypted in Forge Storage until overwritten by a new generation or until you uninstall the App.

  • Upon uninstalling the App via Jira, all data in Forge Storage is deleted, ensuring no residual information remains.

Your Rights and Choices

We empower you with control over your data, backed by Forge’s secure infrastructure:

• Access and Control:

  • The App retains only the last acceptance criteria created, which is automatically updated with each new generation. Uninstall the App via Jira to delete all data from Forge Storage—no remnants, no worries.

• GDPR and Other Rights:

  • For users worldwide (e.g., EU), you may request access, correction, or deletion of your data through our support channels listed in the Atlassian Marketplace.

• Opt-Out:

  • The App’s functionality requires the data described; opting out means not using the App—but your data stays safe with us until then.

Third-Party Services

We partner with Atlassian to ensure your data benefits from their high security:

• Atlassian: Hosting, storage, and licensing are managed by Atlassian Forge, leveraging its world-class encryption and security standards. See Atlassian’s policies for details (Atlassian Privacy Policy).

Paid via Atlassian Billing

• Licensing: The App is a paid app via Atlassian Marketplace. We verify your subscription status using Atlassian’s licensing API, all encrypted within Forge Storage.

• Billing Data: Payments and subscriptions are handled by Atlassian’s secure systems, not us—your financial trust is in their capable hands.

Changes to This Privacy Policy

We may update this policy to reflect changes in the App or legal requirements. Updates will be posted here with a revised "Last Updated" date. Significant changes will be communicated via the App or Marketplace listing, keeping you informed and confident in our care for your data.